• 27-Nov-2017 to 26-Jan-2018 (EST)
  • Corporate Administrative
  • Baltimore, MD, USA
  • Full Time

Full benefits


The Office Administrator needs to be friendly, professional, patient, helpful and good listeners. They also need to be able to work well under pressure. A receptionist needs a clean and tidy appearance, and be able to communicate effectively. The person needs to have strong organizational skills.



  • Greet and direct visitors
  • Answers and transfers telephone calls
  • Receive and Process mail
  • Provide clients with fast and effective customer service
  • Maintain all company files in an organized manner
  • Administrative task include computer data entry, typing and filing
  • Assist Accounting Manager with AP/AR responsibilities
  • Process all A/P in a timely manner
  • May organize catering and assist with other special events: For example: Yearly Holiday party and company sponsored employee events
  • Field general inquiries about the company
  • Assist with facilities management
  • Ensure timely and accurate invoicing.
  • Managing multiple calendars
  • Making sure all surrounding areas are tidy before leaving for the day
  • Assist HR manager with Recruiting, files, new hire process and other HR duties as assigned Assisting other departments as required
  • Must be able to work Monday - Friday 8:30-5:30
  • Other duties as assigned


  • Strong customer-focused orientation
  • Strong verbal and written communication skills
  • Strong leadership skills. Strong client relations, organizational and communications skills
  • Strong attention to detail
  • Ability to priorities
  • Multi-tasking and efficient time management
  • Exceptional organizational skills
  • Display high levels of self-motivation
  • Quality orientation with a strong eye for detail
  • Ability to work in a fast-paced, deadline-driven environment with multiple prioritize.
  • Proficient in all Microsoft Office applications specifically Excel and PowerPoint
  • Ability to mediate issues and to exercise sound judgment for escalation of problems to higher levels of technical support and/or management.
  • Ability to excel in a team environment that emphasizes total cooperation and mutual respect.
  • Accounts Payable (AP), Accounts Receivable (AR) and billing experience
  • General Ledger (GL) reconciliation are a plus
  • A High Level Understanding of "QuickBooks" software is REQUIRED



Certificate or Associate's Degree and 2 years' experience in lieu of Bachelor

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